Privacy Policy

1. Introduction

FaceBioTime ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our biometric time tracking and workforce management platform.

By using our services, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Biometric Data

We collect and process facial recognition data for time tracking purposes. This includes:

• • Facial geometry measurements and templates
• • Biometric identifiers derived from facial features
• • Time-stamped attendance records linked to biometric verification

2.2 Location Data

When geolocation tracking is enabled, we collect:

• • GPS coordinates for clock-in/clock-out events
• • Location-based attendance verification
• • Geofencing data for area restrictions

2.3 Personal Information

• • Name, email address, and contact information
• • Employee ID and organizational details
• • Work schedules and time tracking records
• • Payroll and compensation information

2.4 Technical Data

• • Device information and IP addresses
• • Browser type and operating system
• • Usage analytics and performance metrics

3. How We Use Your Information

We use collected information to:

• • Provide accurate time tracking and attendance management
• • Verify employee identity through facial recognition
• • Generate attendance reports and payroll calculations
• • Enforce workplace policies and area restrictions
• • Improve our services and user experience
• • Comply with legal and regulatory requirements
• • Prevent fraud and unauthorized access

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share information in the following circumstances:

• • With your employer or organization as part of workforce management
• • With service providers who assist in our operations (under strict confidentiality)
• • When required by law or legal process
• • To protect our rights, property, or safety
• • In connection with a business transfer or acquisition

5. Data Security

We implement industry-standard security measures to protect your information:

• • End-to-end encryption for biometric data transmission
• • Secure cloud storage with access controls
• • Regular security audits and vulnerability assessments
• • Employee training on data protection practices
• • Multi-factor authentication for administrative access

6. Your Rights and Choices

You have the right to:

• • Access your personal information and biometric data
• • Request correction of inaccurate information
• • Request deletion of your data (subject to legal requirements)
• • Opt-out of certain data processing activities
• • Receive a copy of your data in a portable format
• • File a complaint with relevant data protection authorities

7. Biometric Data Specific Protections

In compliance with biometric privacy laws (including BIPA, CCPA, and GDPR):

• • We obtain explicit consent before collecting biometric data
• • Biometric data is stored for no longer than necessary
• • We provide clear retention and destruction schedules
• • Biometric templates cannot be reverse-engineered to recreate original images
• • We maintain detailed logs of biometric data access and processing

8. Data Retention

We retain your information for the following periods:

• • Biometric data: Until employment termination + 3 years (or as required by law)
• • Attendance records: 7 years for payroll and tax compliance
• • Personal information: Duration of employment + applicable legal requirements
• • Technical data: 2 years for service improvement purposes

9. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the US. We ensure appropriate safeguards are in place for international transfers, including standard contractual clauses and adequacy decisions.

10. Cookies and Tracking

We use cookies and similar technologies to enhance your experience, analyze usage, and provide personalized content. You can control cookie preferences through your browser settings.

11. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes via email or through our platform. Your continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact Information

For questions about this Privacy Policy or to exercise your rights, contact us at: